How to Choose the Right Entertainment for Your Event

We all know entertainers can make or break events. Choosing the right entertainment is c-r-i-t-i-c-a-l if you want to illicit that “WOW” response from your clients and guests! Whether using an agency or hiring on your own, there are a few factors to consider when investing in and choosing appropriate and effective entertainers for your events.

Theme

Always think about the theme of your event when choosing your entertainment. It should complement and reinforce the theme you are working with.

Age of Guests

Make sure your entertainment is appropriate for the age range of your guests. Catering to your target audience will help ensure a successful event that’s memorable and worthy of recommendation.

Entertainment can be specifically catered to this age range based on the theme of the event, music genres and appealing to their tastes. For example, podium dancing, stilts, circus and fire acts are popular choices among nightclubs everywhere as this is exciting, new and perfect for giving the wow factor.

  • Professional/older people, Weddings, Charity Events, Corporate and Association Meetings

To create a customized atmosphere when entertaining professionals and other adults, it’s important to be tasteful. Again, there are a variety of different entertainment acts to choose from ranging from live music and bands, to meet and greet fantastical acts, to usherette girls who can serve food and drinks. All can still appeal, be unique, unforgettable and compliment a themed event.

 

 

Details to Consider When Hiring Entertainment

  • Agencies

Entertainment agencies can save you a lot of time when hiring entertainers for your event. For example, hiring a band personally would require you to do all the groundwork – locating bands geographically available to you, short listing them or looking for reliable recommendations, interviewing, checking references, booking and then hoping they perform on the date hired.

An agency can help you choose the best entertainment to fit your event. You are also able to review the performers’ work including photos or videos, which the agency can provide to help you make a decision. Since their reputation is on the line, you can typically be confident they are only using well-trained professionals.

  • Insurance

Do your performers have liability insurance? Professional entertainers typically carry their own insurance. Unintended injuries can happen with any type of event or performance and you want to make sure you and your client are not held liable. Ask to be listed as an additionally insured on their policy and get a copy of their insurance certificate.

  • Fees
  • Ask about fees! Are there any fees above the performer’s hourly rate? Set-up fees for example, travel and / or accommodation costs? Know the facts before you commit to hiring anyone as the cost of the performance could double if they’re expecting flights, food and luxury accommodation!

Understanding what is a Force Majeure clause in an entertainer’s contract.

A Force Majeure clause (French for "superior force") is a contract provision that allows a party to suspend or terminate the performance of its obligations when certain circumstances beyond their control arise, making performance inadvisable, commercially impracticable, illegal, or impossible. The provision may state that the contract is temporarily suspended, or that it is terminated if the event of force majeure continues for a prescribed period of time.

The list of events to be included is a matter of negotiation between the parties. A typical list of force majeure events might include war, riots, fire, flood, hurricane, typhoon, earthquake, lightning, explosion, strikes, lockouts, slowdowns, prolonged shortage of energy supplies, and acts of state or governmental action prohibiting or impeding any party irrespective obligations under the contract. So if, for example, a hurricane occurred that shut down a port, the seller planning to ship its goods through that port would not be liable for late delivery of the goods.

What is an LDC Clause or Non Refundable Deposit?

When you enter into a contract with your entertainment provider, whether it’s a wedding band, a entertainer, Band for Corporate or Association Meeting there always will be a non refundable 50% deposit which is an industry standard. Why you might ask. Well when you book a Band or entertainer they will not accept any other engagements on your date. So now the band or entertainer has no booked jobs on your date so a non refundable deposit is for liquidated damages should you cancel. The deposit is used to cover the Band or Entertainer from loss of work and also to guarantee that the band or entertainer will provide you with their services on your event.

 

Taking these factors into consideration when hiring professional entertainers will help ensure a memorable and successful event for all involved.

Please contact CK Entertainment Inc at http://www.ckentertainmentinc.com  for any questions or to hire us to provide entertainment for your event. Our Phone is 954-436-1230.

Or email us at info@ckentertainmentinc.com